Meeting Minutes 2018-02-16T19:25:09+00:00

2018 MID-AMERICA MEETING MINUTES

Mid-America Saddlebred Horse Club

Meeting Minutes

January 3, 2018

Call to Order

The President, Kelly Stewart, called the meeting to order at Jess & Jim’s Steakhouse in Martin City, MO

at 6:02 pm.

Secretary Report

Attendance

In attendance were: Courtney Morrill, Taylor Thompson, Jess Bain, Marge Bain, Kelly Stewart, Greg

Haston, Joe Jackson, Sally Jackson & Don Schilling. Excused were Mary Zion, Melanie Allen, Lee Allard,

Jan Harvey, Ed Sellers and Chris Willis.

Minutes

Minutes of the December 6, 2017 meeting had been emailed to members of the club that were in

attendance at the December meeting in advance of this evening’s meeting. The President asked the

members present if everyone had been able to read the minutes and if there were any questions or

changes to be made to the minutes. There were no questions or questions.  MOTION: Don Schilling

made a motion that the minutes be approved as presented. Marge Bain seconded the motion. The

motion was approved by all.

Treasurer Report

Courtney Morrill presented the Cash Receipts and Disbursement of the Club from January 1, 2017

through December 31, 2017. She stated that the cash balance at December 31, 2017 was $16,611.15.

Courtney also stated that there are 4 outstanding checks at December 31, 2017 totaling $279.87.

Courtney noted that the $2,500 donation to Heartland Therapeutic Riding cleared the bank in December

(a thank you letter from Heartland was passed around for those present to read) as well as the $800

check to Equifest, both of which were approved at the December 6, 2017 meeting.

Business

Horse Show

Jan Harvey could not be in attendance at the meeting but she sent over a class list from the 2017 horse

show to be reviewed to see if any changes need to be made. It was noted that class #20 and class #51

both say ASB 3-Gaited Park Pleasure Junior or Novice Horse with zero entries. Are these two the same

class? Can we eliminate at least one of these classes or maybe both since there were no entries? Also,

class #50 is ASB 3-Gaited Open with zero entries. Is this class needed? There was a request from

Courtney Morrill that there be more space between classes #6 Texting While Trotting, #7.1 Western

Pleasure and #8 ASB 5-Gaited Amateur as Taylor would like to participate in all 3 of these classes at the

2018 show. It was suggested that when the class schedule is printed in the Pony Express book, it is

labeled “Tentative Schedule”. Lastly, there was discussion of possible judges for the show. Suggestions

included Paul Cates (Texas), Michael Beasom (Texas) and Steve or Tiffani Wheeler (Simpsonville).

Business (continued)

Equifest 2018

Kelly Stewart reported that due to the overwhelming response of the different horse breeds, all exhibitors

are limited to bringing 4 horses with 1 hospitality stall and 1 tack stall. The horses that we will be taking

are as follows: Hunter/Jumper/Dressage (Chris Wallace of Columbia), 5-Gaited (Laura Logan of Greg’s

barn), Pleasure driving (Greg’s barn) and Western Pleasure (Carol Carlson’s horse at Peeper). Since we

had originally planned on taking 5 horses, the club will be credited for 7 bags of shavings. Kelly stated

that the scripts are due by January 15, 2018. Kelly has forwarded the scripts from 2017 to Greg Haston

and Michael Graham and they will work on editing the scripts for this year. Each demonstration lasts 10

minutes and we will be given a demonstration time on each of the days of Equifest. Kelly will talk with

Janet Thompson about using the banners again for the hospitality stall and it was suggested we show the

movies again like we did last year. Courtney asked if everyone thought it was a good idea to send out a

donation request for help in defraying the costs of Equifest when she sends out the membership renewal

letter. All those present agreed that a donation request should be sent.

Fundraiser

The fundraiser will be held at Centerview in Raymore on Sunday, March 25th from noon to 4 with lunch

being served (chili). The forum will be for all horse people, not just Saddlebred’s. It was discussed who

should be the speakers. It was decided that there would be 3 speakers: Rhonda Martin, Wilhite & Frees

and a representative from Purina. Kelly said she spoke with Ernie Rodina of Better Horses and there is

an opportunity to put an ad in the Better Horses newspaper that comes out in February. The deadline for

submission is January 15, 2018. The cost would be $150 for a 1/8 page ad with a 10% discount.

MOTION: Don Schilling made a motion that the Club put an ad in the February edition of the Better

Horses magazine for the March fund-raiser at a cost of $135. Greg Haston seconded the motion. The

motion was approved by all. Kelly will get an ad print together for the newspaper. It was suggested that

we have fliers for the fund-raiser at various retailers (TSC, Family Center) but also put together a flier to

hand out at the Longview Horse Park board meeting that will be held on Tuesday, January 9, 2018 and

also another flier to hand out at Equifest. It was suggested that if a person sends in their flier from

Equifest by March 15th, they can get into the fund-raiser for $15 instead of $18 for advance payment or

$20 at the door. This suggestion was liked by all in attendance. Courtney and Kelly will work on the

different fliers for the different occasions. Sally suggested that we try to reach out to other horse

organizations in the area. She had a list of contacts of these other organizations from when the Club did

the event at the Horse Exhibit at the Prairie Fire Museum a couple of years ago. She will try to find the

list and forward it to Kelly. One last suggestion was to put a blurb on Facebook to see what other people

might want to hear Wilhite and Frees speak about.

New Business

MHSA Event

Kelly Stewart reported that Janet Thompson had contacted her and wanted her to pass the word around

about the MHSA event at the end of January. On Friday evening, January 26th, there will be a round table

discussion with Smith Lilly, on Saturday, January 27th, there is a horse clinic with Smith Lilly being the

instructor, followed by the MHSA awards banquet that evening. Please contact Janet Thompson if you

would like to attend.

New Business (continued)

Charter Club Council

Don Schilling reported that he attended the most recent teleconference for the Charter Club Council. He

was able to tell them about our upcoming participation in Equifest and the Charter Club Council is wanting

to know more about it. Don suggests sending in information and pictures from Equifest after we attend.

Next meeting will be held at 6:00pm on Wednesday, February 7, 2018 at Jess & Jim’s Steakhouse

in Martin City. On the agenda will be: Equifest, the classes at our horse show and the March fundraiser.

If you have anything else to add to the agenda, please contact Kelly Stewart.

There being no further business, the meeting was adjourned by the President at 7:38 pm.

Respectfully submitted,

Courtney L. Morrill

Secretary/Treasurer

2017 MID-AMERICA MEETING MINUTES

Mid-America Saddlebred Horse Club Meeting Minutes
January 4, 2017

Call to Order

The President, Don Schilling, called the meeting to order at RC’s Restaurant in Martin City, MO at 6:15 pm.

Secretary Report

Attendance
In attendance were: Courtney Morrill, Taylor Thompson, Jess Bain, Marge Bain, Jan Harvey, Sally Jackson, Joe Jackson, Lee Allard, Don Schilling, Mary Zion, Larry Zion, Kelly Stewart, Ed Sellers, and Chris Willis. Excused were Melanie Allen and Becky Yockey.

Minutes
Minutes of the December 7, 2016 meeting had been emailed to members of the club in advance of this evening’s meeting. The President asked the members present if everyone had been able to read the minutes and if there were any questions or changes to be made to the minutes. Courtney Morrill noted that Becky Yockey had pointed out that the balance of the checking account listed in the minutes was incorrect. The correct amount of the bank account was $16,949.16 not $116,949.16. MOTION: Kelly Stewart motioned to approve the minutes as amended. Mary Zion seconded the motion. The motion was approved by all.

Membership
Membership dues are due. Courtney Morrill will send out a letter and membership forms in January to our membership list.

Treasurer Report
Mary Zion reported that the balance of the checking account as of today was $16,925.61. There was a deposit of $125 for a sponsorship for the horse show and $3.47 in interest.

Reports

ASHA Charter Club Council
Don Schilling stated that he did attend the most recent teleconference. There was discussion of who was possibly going to attend the convention. The Charter Club Council is looking for the clubs to tell them about past and future events of the clubs so the Council can present these items at the convention. We will most definitely want to tell them about Equifest so that can presented.

VERSA
VERSA is for everything that Saddlebreds might do: Saddleseat, sport, trail, hunt, over fences, etc. Memberships are due and the bank account is gradually increasing. Don Schilling stated there is nothing to report.

Pony Express Horse Show Circuit
Jan Harvey stated that the annual banquet will be held on February 4, 2017 at Garozzo’s in Lee’s Summit. Anthony Mead was re-elected President. Mid-February is the deadline for events to be published for the directory.

Saddle-Up
Marge Bain stated there was nothing to report.

Central States Benefit Horse Show
Marge Bain stated that the show will be held July 20 – 22 at Hale Arena. Marge also mentioned that Lynn McCallister has had a much easier time working with the American Royal people for this show.

American Royal
Chris Willis reported that the American Royal show was down about 30 head of horses from the prior year. There were approximately 1,250 stalls for the 2016 show and approximately 1,500 stalls for the 2015 show. The American Royal still has not settled with the City to know what the profit or loss of the show was. There was an approximate $4,000 loss on the webcast since there was no significant sponsor as there was in the prior year. There were mixed reviews about the 6th day for the show. This is under discussion as to whether or not the 6th day will be included in the 2017 show. Kent Moeller and Smith Lilly worked on the MO/Kan schedule. In 2017 and most likely 2018, the show will be held in Hale Arena. Populus (design firm) has renderings to show how Hale Arena can be “dressed up” for the show. The arena itself can be made bigger (almost as big as Freedom Hall) and add VIP seating where there is cocktail and food service. The American Royal and the City would share costs to upgrade the facility. The dates for the 2017 show are still up in the air as it depends on the timing of the cattle show and then how much time will be needed for set-up. The plan as of right now is to use Tom Bass as the warm up area and have a covered and heated walkway that connects the buildings. As for the move to Kansas, a lot of money needs to be raised in order for that to happen.

UPHA
Lee Allard stated that Hale Arena has been secured for the show in 2017. The dates of the show are May 10 – 13. Missy Hughes is the new co-chair for the show. There is a fund-raiser being held on February 11th at Brio’s on the Plaza.

Futurity
Don Schilling reported that the annual meeting has not yet been scheduled. He will communicate with Stephanie to see if Futurity would be willing to have a joint Winter Party with us.

Longview Horse Park Board
Kelly Stewart reported that the next meeting is January 11, 2017. The main topic for the meeting will be the election of officers. The slate of officers is as follows: Amy Hull, President; Jackie Coleman or Michelle Ptak, 1st Vice President; Don Schilling, 2nd Vice President; Kathleen Holcomb, Secretary; Nancy Diamond, Treasurer.

Newsletter
A newsletter was sent out in October 2016. It was discussed that the next newsletter should be sent out in the Spring of 2017.

Youth
Kelly Stewart reported that there are no new events and nothing to report. Movie night will be held in the fall.

Business

Website
At the December 2016, it was voted on to move forward with Julie Kidrowski’s proposal/contract. Discussion ensued regarding the clarity of the contract. Particularly language that implied a “blank check” was required to cover costs/expenses. It was decided that further clarification of certain costs was needed before we sign-off on the contract. Jan Harvey will get in touch with Julie to try to work those issues out.

Equifest
The Equifest will be held at the Topeka ExpoCenter the last weekend of February 2017 (24th – 26th). This will be the first year that Saddlebreds will be in attendance. Kelly Stewart reported that the scripts for the demonstrations are due by January 15th. The registered name of the horse must be sent in with the scripts. A rough draft of the scripts was emailed to the officers prior to the meeting for their review. We are planning on taking five horses: 5-gaited, hunt seat, walk/trot, pleasure and a stallion. This is the 20th Anniversary of the Equifest and they are expecting approximately 15,000 people in attendance over the course of the 3 days. Kelly has reserved 3 rooms on her personal credit card for the trainers. Discussion ensued regarding what will the additional expenses be to the Club and if the trainers will want reimbursement or if they will be willing to donate their time and expenses for such a great opportunity for our breed. There was a suggestion to bring some Western tack or pictures of Saddlebreds being ridden Western to help link Saddlebreds with the other breeds. ASHA will send posters, brochures, pens, etc. to hand out to attendees. There was a suggestion to see if William Woods or Janet Thompson has those large Show Horse Blast banners that we could borrow. Kelly said she will contact both to see if either has those banners. We also need to make sure we bring the MASHC banner along to Equifest. Courtney stated she has that and will get it to Kelly. There was also discussion about sending out a sponsorship form for Equifest along with the membership forms. Courtney stated she will put something together and get that sent out in January with the membership forms.

Winter Party
It was discussed to have the winter party in March 2017. A suggested place to hold the party is Stonehaus Winery in Lee’s Summit on a Saturday. Don Schilling will try to contact Stephanie to see if we can have a joint party with Futurity. After we know that, Mary Zion will check on dates and pricing.

Horse Show
The donation to Heartland needs to be determined for the show that was held in September 2016. MOTION: Chris Willis made a motion to donate $1,500 to Heartland. Mary Zion seconded the motion. Courtney Morrill brought up the fact that $2,000 was donated to Heartland after the 2015 show. According to the November 1, 2016 minutes, the 2016 show had a profit of approximately $4,700 (before the donation to Heartland) and according to the October 21, 2015 minutes, the 2015 show had a profit of approximately $4,000 (before the donation to Heartland). MODIFIED MOTION: Chris Willis modified his motion to increase the donation to Heartland to $2,000 since the profit for the 2016 show was greater than the 2015 show. Lee Allard seconded the motion. The motion was approved by all.

Revisit Donation to Longview Horse Park
A motion was approved at the February 3, 2016 meeting to donate $1,000 to Longview Horse Park. Discussion ensued as to when the funds for this donation should be disbursed. Since the expenses with Equifest are still unknown at this time, it was decided to table the disbursement of the funds to LVHP at this time.

Election of Officers
The slate of officers is as follows for the year 2017:

President – Kelly Stewart
1st Vice President – Don Schilling
2nd Vice President – Lee Allard Secretary/Treasurer – Courtney Morrill

MOTION: Jess Bain made a motion to approve the slate of officers for the year 2017. Chris Willis seconded the motion. The motion was approved by all. Let it be noted that since Courtney Morrill will be the Treasurer, she will be an authorized signor on the checking account taking over in place of Mary Zion. The Board of Directors for 2017 will be as follows:

Chris Willis (term expires 12/31/2018) Melanie Allen (term expires 12/31/2017) Ed Sellers (term expires 12/31/2017) Jan Harvey (term expires 12/31/2018) Marjorie Bain (term expires 12/31/2017) Mary Zion (term expires 12/31/2018)

Next meeting will be held at 6:00pm on Wednesday, February 1, 2017 at RC’s Restaurant.

There being no further business, the meeting was adjourned by the President at 8:36 pm.

Respectfully submitted,

Courtney L. Morrill
Secretary/Treasurer

Mid-America Saddlebred Horse Club Meeting Minutes
February 1, 2017

Call to Order

The President, Kelly Stewart, called the meeting to order at RC’s Restaurant in Martin City, MO at 6:07 pm.

Secretary Report

Attendance
In attendance were: Courtney Morrill, Taylor Thompson, Jess Bain, Marge Bain, Jan Harvey, Lee Allard, Don Schilling, Mary Zion, Larry Zion, Kelly Stewart, Ed Sellers, Georgie Sellers, Melanie Allen, Kathy Kedigh and Chris Willis. Excused was Becky Yockey.

Minutes
Minutes of the January 4, 2017 meeting had been emailed to members of the club in advance of this evening’s meeting. The President asked the members present if everyone had been able to read the minutes and if there were any questions or changes to be made to the minutes. Courtney Morrill noted that Ed Sellers had pointed out that he was in attendance at the January 4, 2017 meeting not absent as the minutes stated. MOTION: Mary Zion motioned to approve the minutes as amended. Don Schilling seconded the motion. The motion was approved by all.

Treasurer Report

Courtney Morrill handed out a financial report for the year January 1, 2016 through December 31, 2016 and went over the highlights of the report. Courtney then handed out a financial report for the period January 1, 2017 through January 31, 2017 and reviewed the highlights of the report. The checking account balance as of January 31, 2017 was $14,042.72. Courtney stated that we have had a good response to the Equifest donation forms that were sent out with the membership renewal forms. We have received almost $500 in donations thus far.

Reports

ASHA Charter Club Council
Don Schilling stated that he did attend the most recent teleconference. There was discussion of what the Council was going to do at the convention. Don reported about Equifest so that hopefully it can be presented at the convention.

VERSA
VERSA is for everything that Saddlebreds might do: Saddleseat, sport, trail, hunt, over fences, etc. Even though Don Schilling stated that he did not attend the most recent teleconference, he reported there is nothing new. The nominating committee did not present a slate of officers. There was not a quorum for the meeting. They are hoping to reschedule the meeting for a date within the next couple of weeks. VERSA is putting a procedure into place that would sponsor approved events. It would be a $500 max sponsorship per event that was approved.

Pony Express Horse Show Circuit
Jan Harvey stated that the annual banquet will be held on February 4, 2017 at Garozzo’s in Lee’s Summit at 6pm. Don Schilling will present a leather halter that the club purchased from Terry Bennett’s Tack as an award for the high point Saddlebred.

Saddle-Up
Marge Bain stated that the show will be held on June 23rd and June 24th at Longview Horse Park. Marge is having trouble finding a judge because of the rule that the judge must be licensed/have a card. Jan Harvey will look into this rule to see if it went through and is effective. Marge stated that she added 3 Morgan classes ad eliminated Arabian classes.

Central States Benefit Horse Show
Marge Bain stated that the show will be held July 20 – 22 at Hale Arena. There is no judge that Marge is aware of as of yet.

Futurity
Don Schilling reported that the Futurity opted not to partner with MASHC on an annual winter party. Instead, Futurity will hold their annual party on Saturday, February 18th at RC’s Restaurant at 1pm.

Longview Horse Park Board
Lee Allard reported that there was an election of officers at the last meeting. The following are the officers that were elected: President – Amy Hull; 1st Vice President – Michelle Ptak; 2nd Vice President – Don Schilling; Secretary – Kathleen Holcomb; Treasurer – Nancy Diamond. There was one vacancy on the board which was filled by Windemere Farm. EKAHA was then elected as a board member. Sara Ring was appointed as an Honorary Board member with no voting rights. There was discussion regarding the new barn. Approximately $136k is needed and they are short approximately $18k. The board is working on getting sponsors. As of right now, they have about $4,500 in pledges. Construction is slated to begin in the spring. There was also discussion about the construction of a pavilion next to the cook shack. This would basically be a 40’ x 30’ cement slab with a roof over it to offer shade so there would be a permanent solution to other clubs having to rent expensive tents for each event. Mill Creek has already raised $900. Not cost estimate as of right now since they are still needing to get a bid. The gazebo that is currently in this spot would be moved over by the dressage arena. Per the LVHP Facebook page, there will be a social gathering on Saturday, March 11th at the VFW on Douglas Street in Lee’s Summit as a fundraiser. All are asked to bring an appetizer and a sponsorship form. The gathering will be held from 2 to 6pm. Michelle stated that there is a proposal to charge a fee to use the cross- country course in order to help with the course’s upkeep. The next meeting will be held on April 19th.

Newsletter
A newsletter was sent out in October 2016. It was discussed that the next newsletter should be sent out in the Spring of 2017.

UPHA
Kelly Stewart stated that Hale Arena has been secured for the show in 2017. The dates of the show are May 10 – 13. Missy Hughes is the new co-chair for the show. There is a fund-raiser being held on February 11th at Brio’s on the Plaza. No news if a judge has been secured.

Youth
Kelly Stewart reported that movie night will be held on August 26th. The date was moved up so it would be warmer out.

American Royal
Chris Willis reported that there is nothing new to report as of right now. Missy Hughes went to the convention in order to have discussions about the Royal.

Business

Equifest
The Equifest will be held at the Topeka ExpoCenter the last weekend of February 2017 (24th – 26th). Kelly Stewart stated that she will be borrowing banners from Janet Thompson to use at Equifest. ASHA sent out 2 boxes of “stuff” to be handed out during the weekend. Times for the Saddlebred demonstrations are set: Friday at 5:40pm, Saturday at 11:30am and Sunday at 12:40pm. Greg Haston and Michael Graham are going to help Kelly set up.

Horse Show
Jan Harvey stated that many people feel that our show has too many classes. Discussion ensued as to what classes could be removed to help cut back the total number of classes. Suggestions included removing the Morgan English Pleasure class, dropping the Western Country Pleasure class and cutting back the Pleasure Driving classes to just one class on one night. The ASHA put out guidelines for Academy classes. There was discussion about possibly adding Show Practice classes. It was suggested to move the Texting while Trotting class to Friday night instead of Saturday night. Jan then asked for suggestions for judges. Some suggestions were Billy Greenwell, Sarah Track, Kent Moeller and Liz Kenny. Discussion was then held on how we could draw more people to the show. Would activities like face painting or pony rides help with that?

Website
Jan Harvey stated that the contract with Julie Kidrowski has been signed and Julie has been working on the website. Julie is fixing the left side navigation. Julie is also making it possible so we can post the minutes of past meetings to the website. Julie suggests not having on-line payment options due to security risks. One suggestion was to use Square and then charge a fee for this service. It was decided to use grey for the background. Julie has the forms that are currently on the website and she will match these to the new website. She will also make sure that the club’s logo is on the website.

Winter Party
It was discussed to have winter party/spring fling in April 2017. A suggested place to hold the party is Stonehaus Winery in Lee’s Summit on a Saturday. Mary Zion will check on dates and pricing.

Possible Future Club Event
Kelly Stewart brought up that a field trip to the Purina Nutrition Research Center on this side of St. Louis might be a good club event for the future.

Next meeting will be held at 6:00pm on Wednesday, March 1, 2017 at RC’s Restaurant.

There being no further business, the meeting was adjourned by the President at 8:17 pm.

Respectfully submitted,

Courtney L. Morrill
Secretary/Treasurer

Mid-America Saddlebred Horse Club Meeting Minutes
March 8, 2017

Call to Order

The President, Kelly Stewart, called the meeting to order at RC’s Restaurant in Martin City, MO at 6:06 pm.

Secretary Report

Attendance
In attendance were: Courtney Morrill, Jess Bain, Marge Bain, Jan Harvey, Lee Allard, Mary Zion, Larry Zion, Kelly Stewart, Wilma Hughes, Joe Jackson and Sally Jackson. Excused were Becky Yockey, Ed Sellers, Melanie Allen, Don Schilling and Chris Willis.

Minutes
Minutes of the February 1, 2017 meeting had been emailed to members of the club in advance of this evening’s meeting. The President asked the members present if everyone had been able to read the minutes and if there were any questions or changes to be made to the minutes. Lee Allard noted that the minutes regarding the Longview Horse Park board were incorrect. The minutes should state that there was 1 available opening on the board to get the board to 20 members which was filled by Windemere Farms. EKAHA was voted in to the board out of all the applicants. Also, Kelly Stewart is the representative for UPHA not Lee Allard. MOTION: Jan Harvey motioned to approve the minutes as amended. Mary Zion seconded the motion. The motion was approved by all.

Treasurer Report

Courtney Morrill handed out a financial report for the period January 1, 2017 through February 28, 2017 and reviewed the highlights of the report. The checking account balance as of February 28, 2017 was $14,289.15. Courtney will be sending out contribution acknowledgments to all sponsors for the 2016 horse show no later than April 15, 2017 (per IRS regulations).

Reports

ASHA Charter Club Council
Don Schilling was not in attendance. Therefore, there was nothing to report.

VERSA
VERSA is for everything that Saddlebreds might do: Saddleseat, sport, trail, hunt, over fences, etc. Even though Don Schilling was not in attendance, Lee Allard did listen in on the last meeting. She stated that the organization is looking to grow its membership. The dues are only $10 so please consider joining.

Pony Express Horse Show Circuit
Jan Harvey stated that Pony Express is holding a tack sale on March 25th from 9am to 1pm. They will be handing out directories at the tack sale. Jan also sent in a picture of the Equifest people to Tracey at Pony Express.

Saddle-Up
Marge Bain stated that the show will be held on June 23rd and June 24th at Longview Horse Park. Marge stated that Christy Parker from Georgia will be the judge (she does have a license). Marge stated that she added 3 Morgan classes ad eliminated Arabian classes. Marge is looking for volunteers for the gate and for a ringmaster.

Central States Benefit Horse Show
Marge Bain stated that the show will be held July 20 – 22 at Hale Arena. There is no judge that Marge is aware of as of yet.

Futurity
Don Schilling was not in attendance. Therefore, there was no report.

Longview Horse Park Board
Lee Allard reported that there has been discussion about the construction of a pavilion next to the cook shack. This would basically be a 40’ x 30’ cement slab with a roof over it to offer shade so there would be a permanent solution to other clubs having to rent expensive tents for each event. Mill Creek has already raised $900. Not cost estimate as of right now since they are still needing to get a bid. The gazebo that is currently in this spot would be moved over by the dressage arena. There will be a social gathering on Saturday, March 11th at the VFW on Douglas Street in Lee’s Summit as a fundraiser. All are asked to bring an appetizer and a sponsorship form. The gathering will be held from 2 to 6pm. Donors will be honored with their name on a plague on the pavilion. MOTION: Mary Zion made a motion for MASHC to donate a stall for the 2017 show for the silent auction at this social gathering. Courtney Morrill seconded the motion. The motion was approved by all. The fair market value of the stall is $55. Kelly Stewart will make a certificate and give it to Don Schilling for him to take to the gathering. The next LVHP Board meeting will be held on April 19th.

Newsletter
A newsletter was sent out in October 2016. It was discussed that the next newsletter should be sent out in April 2017. Items to include in the newsletter would be Equifest, Chapter V horse show, a show bill for MASHC show and movie night on August 26th.

UPHA
Kelly Stewart stated that Hale Arena has been secured for the show in 2017. The dates of the show are May 10 – 13. Missy Hughes is the new co-chair for the show. No news if a judge has been secured. There was a fundraiser held on February 11, 2017 at Brio on the Plaza. There was a silent and live auction, a photo booth, DJ and good food. It was well attended and made approximately $20,000.

Youth
Kelly Stewart reported that movie night will be held on August 26th. The date was moved up so it would be warmer out.

American Royal
Chris Willis was not in attendance. Therefore, there was no report.

Business

Equifest
The Equifest was held at the Topeka ExpoCenter the last weekend of February 2017 (24th – 26th). Kelly Stewart stated that it was a huge success. The Club had 5 horses in attendance that represented the breed. The Club received lots of compliments and people were very welcoming. VERSA/Janet Thompson loaned the Club banners to hang up in our hospitality stall. ASHA sent out 2 boxes of “stuff” to be handed out during the weekend and we had an ASHA video rolling at all times. The Club won 3rd place in the Best Dressed Stall award and received $100. There were about 14,000 people who came through the Equifest over the course of the weekend. Per Kelly Stewart, there was $1,679 in expenses for Equifest but the Club received $625 in donations from members and we won the $100. Kelly will send pictures to Ed Sellers so he can put up on Facebook. Kelly will also send out a press release to the various magazines like Saddle & Bridle, Show Horse Magazine, National Horseman, etc.

Horse Show
Jan Harvey stated that Sandy Currier of Texas will be the judge for all 3 sessions. Jan passed out a draft of the class schedule. Annette Turnbaugh will be the photographer. Discussion ensued over the responsibility of fund-raising and the importance of bringing in NEW sponsorships and advertisers. Heartland Therapeutic is having a fund-raiser in April. It was decided that since we support Heartland through our Horse Show, the Club will send an email out to the members about the fund-raiser.

Website
Jan Harvey stated that the website is mostly ready to go. Jan Harvey and Courtney Morrill will have a training day so they can update/post items to the website. Academy and stall reservations will be available to be done on-line. Discussion regarding the minutes ensued. It was decided that since the minutes will be posted on the website, the only people who will receive the minutes for review will be the people who were in attendance at the respective meeting. Courtney will also put a note on the meeting notice postcard to go to the website to find the minutes. Kelly will send a thank you letter to Mark Sellers for all the work he has done on the Club’s website in the past.

Winter Party
It was discussed to have winter party/spring fling in April 2017. Kelly Stewart offered to host the party at her barn. Discussion of the party was tabled until the next meeting.

Next meeting will be held at 6:00pm on Wednesday, April 5, 2017 at RC’s Restaurant.

There being no further business, the meeting was adjourned by the President at 8:17 pm.

Respectfully submitted,

Courtney L. Morrill
Secretary/Treasurer

Mid-America Saddlebred Horse Club

Meeting Minutes

April 5, 2017

Call to Order

The President, Kelly Stewart, call the meeting to order at RC’s Restaurant in Martin City, MO, at 6:30 pm.

Secretary Report

Attendance

In attendance were: Marge Bain, Jess Bain, Jan Harvey, Joe Jackson, Sally Jackson, Don Schilling, Kelly

Stewart, Chris Willis. Excused: Lee Allard, Courtney Morrill, Ed Sellers, Mary Zion.

Minutes

Minutes of the March 8, 2017 meeting had been emailed in advance to members of the club who were in

attendance at that meeting. The President asked those present at the last meeting if there were any

questions or changes to be made to the minutes. No changes were noted. The motion was approved by all.

Treasurer Report

Jan Harvey handed out a financial report (prepared by the treasurer) for the period January 1, 2017 through

March 31, 2017 and reviewed the main expenditures in the last month. The checking account balance as of

March 31, 2017, was $13,286.89.

Reports

ASHA Charter Club Council

Don reported on a recent teleconference. There was a reminder for barns to be sure their information is

current on the website. ASHA is working on a spread sheet of equine events. Equifest of Kansas was not

included and Don spoke on the teleconference to correct that. He will also request publicity for the club’s

participation at Equifest, since there was no response by ASHA to Kelly’s email. The teleconference also

included discussion about publicity, and communication policy development. There is also a possible

National Meet a Saddlebred Day under review.

VERSA

Don Schilling reported that a national dressage magazine will be spotlighting Saddlebreds as the breed of

the month in an upcoming issue. VERSA, ASHA, and the Registry shared an ad in that issue. Don also

brought up VERSA’s promotional fund. It is not intended for horse shows, but could be a source of

funding for MASHC should the club participate in Equifest next year.

Pony Express Horse Show Circuit

Jan Harvey stated that the annual tack sale was held last month, and directories were handed out. She

provided some copies for members in attendance.

Saddle Up

Marge Bain reported that the judge, Christy Parker, is licensed. This allows the show to be a Triple Point

show for Pony Express.

Central States Benefit Horse Show

Marge Bain had no news to report.

Futurity

Don Schilling reminded attendees that the stallion and mare nominations are due on Monday, April 10,

2017. The stallion and mare nominations for open and amateur ASR Kentucky nominations are due April

15, 2017.

Longview Horse Park Board

Members in attendance reported about the new barn that is supposed to be built soon. The prevailing wage

mandate has added approximately $25,000 to the cost. There have been donations on the electrical work.

Weather may delay the building start. The planned new pavilion is on hold due to a lack of funding. The

next meeting is April 12, 2017.

Newsletter

Linda Puyear is working on the newsletter, which is due to be sent in April, 2017.

UPHA Chapter 5

There were no updates.

Youth

Kelly Stewart reported no change to the Movie Night planned for August 26, 2017.

American Royal

Chris Willis reported that he was not able to attend the last meeting. The show will again be the second

week of November and be six days. There may be some format changes. Sarah Rowland and Missy Smith

are the co-chairs for 2017.

Facebook

Kelly Stewart reported Ed Sellers stated via email that Facebook is current.

Business

Horse Show

Jan Harvey reported that the judge, Sandra Currier, is under contract. EMS, farrier, photographer, and

concessions are lined up. The ringmaster from last year is unable to participate, so a search is underway.

Jan requested review of the new sponsor and ad forms that were included with the new website. The

decision was made to request a smaller version, with one page each for sponsors and advertisers. Also, if

possible, the club would like a color version for email and a black and white version for mailing. Jan will

contact Julie Kidrowski. Jan also asked for assistance in finding new advertisers to expand the show

program.

Fundraising

Jan Harvey brought up that our bank account is down due to Equifest participation and the new website.

After discussion, it was decided that members should bring ideas to the next meeting.

Next meeting will be held at 6:00 pm on Wednesday, May 5, 2017, at RC’s Restaurant.

There being no further business, the meeting was adjourned by the President.

With apologies for my brevity, this is respectfully submitted,

Jan Harvey

Show Manager

Mid-America Saddlebred Horse Club Meeting Minutes June 7, 2017 

Call to Order 

The President, Kelly Stewart, called the meeting to order at RC’s Restaurant in Martin City, MO at 6:14 pm.

Secretary Report 

Attendance

In attendance were: Courtney Morrill, Jess Bain, Marge Bain, Jan Harvey, Lee Allard, Kelly Stewart, and Don Schilling. Excused were Ed Sellers, Melanie Allen, Mary Zion and Chris Willis.

Minutes

Minutes of the April 5, 2017 meeting had been emailed to members of the club that were in attendance at the April meeting in advance of this evening’s meeting. The President asked the members present if everyone had been able to read the minutes and if there were any questions or changes to be made to the minutes. MOTION: Jan Harvey motioned to approve the minutes as stated. Marge Bain seconded the motion. The motion was approved by all.

Treasurer Report 

Courtney Morrill handed out a financial report for the period January 1, 2017 through May 31, 2017 and reviewed the highlights of the report. The checking account balance as of May 31, 2017 was $12,947.37.

Reports 

ASHA Charter Club Council

Don Schilling reported that the Charter Club has established a promotions committee that is devoted to getting the Saddlebred out to Equifests and such. A goal of the Charter Club is to increase memberships.

VERSA

VERSA is for everything that Saddlebreds might do: Saddleseat, sport, trail, hunt, over fences, etc. Don Schilling stated that the organization is looking to grow its membership. The dues are only $10 so please consider joining. VERSA has started a Promotional Fund that will help people fund activities (such as Equifest). There is an application on their website and applications are due March 1, June 1 and September 1. There is a limited amount of money available in the Fund. It was discussed that the Club apply for funding for the 2018 Equifest and ask for just a few hundred dollars.

Pony Express Horse Show Circuit

Jan Harvey stated that the next meeting is not until Fall so there is nothing new to report. If there is any rule of class changes, think about them now so they can be discussed at the upcoming meeting.

Saddle-Up

Marge Bain stated that the show will be held on June 23rd and June 24th at Longview Horse Park. Marge stated that Christy Parker from Georgia will be the judge (she does have a license). Marge stated that she added 3 Morgan classes and eliminated Arabian classes. All stalls have been sold and the new barn may be available if the electricity and water are hooked up in time.

Mid-America Saddlebred Horse Club Meeting Minutes June 7, 2017 

Reports (continued)

Central States Benefit Horse Show

Marge Bain stated that the show will be held July 20 – 22 at Hale Arena. The judge will be Scott Matton from Wisconsin.

Futurity

Don Schilling stated that nominations are due June 15th. You can buy in for a yearling.

Longview Horse Park Board

Lee Allard reported that the barn had been approved and is in the process of being built. Discussions are still being held about building a pavilion. More funds need to be raised in order to build it. LVHP did hold a fund-raiser and was able to raise approximately $5,000.

Newsletter

A newsletter was sent out in April 2017.

UPHA

Kelly Stewart stated there is nothing new to report.

Youth

Kelly Stewart reported that movie night will be held on August 26th. The date was moved up so it would be warmer out.

American Royal

Chris Willis was not in attendance. Therefore, there was no report.

Facebook

Ed Sellers was not in attendance. Therefore, there was no report.

Business 

Sponsorship

Jackson County Sheriff Mounted Posse Horse Show has 2 saddlebred classes. Sponsorships are $100 per class. Courtney will write a check for the sponsorship of the class and Kelly will take the check to the show.

Horse Show

Jan Harvey stated that Sandy Currier of Texas will be the judge for all 3 sessions and she will do a Q&A after the academy session. Annette Turnbaugh will be the photographer. Discussion ensued over the responsibility of fund-raising and the importance of bringing in NEW sponsorships and advertisers. The Maggie Van Meter Perpetual Trophy will be at the Saddle Up show this year on the Parade Class. The trophy will be back at our show in 2018.

Mid-America Saddlebred Horse Club Meeting Minutes June 7, 2017 

Fundraiser

It was discussed that the Club should hold a fundraiser, maybe a clinic that is geared towards the general horse population, to try to raise funds. Maybe rent a space to hold the clinic? Possibly hold the clinic in the Fall, like October? Call MU Equine to see if they would speak?

It was decided to have a special meeting on Tuesday, June 20th, 2017 at RC’s Restaurant in Martin City at 6:00 pm to discuss ONLY the horse show and the fundraiser.

Next meeting will be held at 6:00pm on Wednesday, August 9, 2017 at RC’s Restaurant. 

There being no further business, the meeting was adjourned by the President at 8:32 pm.

Respectfully submitted,

Courtney L. Morrill

Secretary/Treasurer

Mid-America Saddlebred Horse Club Special Meeting Minutes June 20, 2017 

Call to Order 

The President, Kelly Stewart, called the special meeting to order at RC’s Restaurant in Martin City, MO at 6:12 pm.

Secretary Report 

Attendance

In attendance were: Courtney Morrill, Jan Harvey, Lee Allard, Kelly Stewart, Mary Zion and Don Schilling.

Business 

Fundraiser

Kelly Stewart reported that she had spoken with Wilhite & Frees and they are willing to do a presentation at the fundraiser for free. We would need to tell them when and what we want them to discuss. It was discussed that it would be better to have a panel of vets that would discuss different topics. Don is going to call Bock and Baker to see if they would be available. Each vet would need to discuss a separate and distinguished topic. We are shooting for all breeds, not just Saddlebreds. Our target is to raise a net of $1,000 from the fundraiser. It was discussed whether it would be beneficial to try to get corporate sponsors or if they would just be promoting their own agenda. A possible topic for discussion is PRP, where you spin blood platelets for lameness. Another possible topic was having Rhonda Martin join the panel who is a horse masseuse. Possible locations were discussed for holding the fundraiser in October. The Masonic Lodge in Lee’s Summit, the VFW in Lee’s Summit, Legacy Park in Lee’s Summit, the Shrine in Raytown. Thinking maybe a Sunday afternoon so the cost would be lower.

Horse Show

It was discussed that the advertising needs to be pushed. Kelly reported that Horse Lovers Outlet wants an ad. Kelly is also going to go to TransWest and Koch-Stigge to see if they will put in an ad. Courtney will check on the sponsorship from the Hospital. Jan stated that Julie Kidrowski said she would do the program for $250 which would take a huge burden off of Jan’s shoulders. We would need to see how many sponsors we get to see if this would be cost effective. Maybe we could barter with her for an ad.

It was decided to have another special meeting on Monday, June 26th, 2017 at Martin City Brewery in Martin City at 6:00 pm to discuss ONLY the horse show and the fundraiser.

Next meeting will be held at 6:00pm on Wednesday, August 9, 2017 at RC’s Restaurant. 

There being no further business, the meeting was adjourned by the President at 8:32 pm.

Respectfully submitted,

Courtney L. Morrill

Secretary/Treasurer

Mid-America Saddlebred Horse Club Special Meeting Minutes June 26, 2017 

Call to Order 

The President, Kelly Stewart, called the special meeting to order at Martin City Brewer in Martin City, MO at 6:13 pm.

Secretary Report 

Attendance

In attendance were: Courtney Morrill, Jan Harvey, Lee Allard, Kelly Stewart, Michael Stewart and Don Schilling.

Business 

Fundraiser

Dr. Baker said he would most likely participate, it depends on the date. Have not heard back from Dr. Boch. Wilhite & Frees will send 2 vets, maybe even a chiropractor We need to remember that this is an all-breed fund-raiser. Wilhite & Frees would could talk about something very innovative, cutting edge technology. The major cost of the fundraiser will be the rental of the facility. The Shrine in Raytown called back on Friday night but Jan was in the show office and has not been able to get ahold of them again. Publicizing the event: We could have Pony Express, MO Horse Show and Longview Horse Park send out an email blast to their members. Ernie Rodina has said he will promote for us from Better Horses. Maybe Equifest could send out an email to its members? Other possible speakers would be Rhonda Martin (horse massage) or Wagoner (acupuncture) if Dr. Boch doesn’t want to speak. It was discussed to have a “lunch” from 12 to 1 and then the meeting from 1 to 3 on a Sunday in October. October 21st was picked as the day (there is no Chiefs game that weekend). We could email our members to see what topics they would be interested in learning about. We could serve chili and fixings for lunch. Maybe have a raffle like Wilhite & Frees did at their clinic. Kelly stated she called the Peculiar Lions Club and this could be a good location. They have a $500 damage deposit. She will check to see if October 21st is available. It was decided that the name of the event will be called: “Equine Veternarian Forum (An All-Breed Gathering with Q&A)”

Horse Show

Jan stated that Heartland has asked if we would donate a stall to them to use for the show. It was discussed and agreed upon. Jan stated that she has added a class for Academy Reinmanship. The cost for food for the Hospitality tent is $405 for Friday night and $470 for Saturday night. It was discussed that the hospitality tent may be too much of an expense this year if we do not have a sponsor. It was discussed that if there is no sponsor for the hospitality tent, then we cut the tent down to one night. If there is a sponsor, then we have the tent for both nights like normal. Jan stated that we can take credit cards this year since she got Square. It was decided that the club would eat the fees for Square this year and see if we need to charge in the future. Since Ed & Georgie have retired, we should do something to recognize their service. Maybe a letter of recognition in the program? Heartland has said they will do a Business card size ad. Jan said the printer has quoted a price of $537 for the program. This is at a quantity of 250 for all color plus one more sheet. It was discussed that it would be a good idea to have Julie set up the program. Maybe we can barter with her for an ad to help cut the cost of her service.

Mid-America Saddlebred Horse Club Special Meeting Minutes June 26, 2017 

Next meeting will be held at 6:00pm on Wednesday, August 9, 2017 at RC’s Restaurant. 

There being no further business, the meeting was adjourned by the President at 8:32 pm.

Respectfully submitted,

Courtney L. Morrill

Secretary/Treasurer

Mid-America Saddlebred Horse Club

Meeting Minutes

July 2017

There was no meeting held in the month of July 2017 due to not being able to find a time a meet.

Next meeting will be held at 6:00pm on Wednesday, August 9, 2017 at RC’s Restaurant.

Mid‐America Saddlebred Horse Club Meeting Minutes

August 9, 2017

Call to Order

The President, Kelly Stewart, called the meeting to order at RC’s Restaurant in Martin City, MO.

Secretary Report

Attendance

In attendance were: Lee Allard, Kathy Reiber, Mary Zion, Don Schilling, Kelly Stewart, Jan

Harvey, Georgie Sellers, Ed Sellers, Jess Bain, Marjorie Bain. Excused was: Courtney Morrill

Minutes

Minutes of the June 6, 2017 and June 20, 2017, meeting minutes had been emailed to members

of the club who were in attendance at the meetings in advance of this evening’s meeting. The

President asked the members present if they had been able to read the minutes and if there

were any questions or changes to be made to the minutes. No changes were made.

Treasurer Report

Jan Harvey reported for treasurer Courtney Morrill that the July 31, 2017 balance was

$13,346.66 and offered financial reports for the year through July 31.

Reports

ASHA Charter Club Council

Don reported that he missed the teleconference due to a horse show

VERSA

Don reported that Janet Thompson asked if we would be able to supply volunteers at a new Oak

Grove exhibition center event.

PEHSC

Jan reported that there was nothing new to report.

Saddle Up

Marjorie reported that the 2017 horse show had the same number of horses as the previous

year. The hunter and academy classes were larger. Two new barns (Posenke and Wakeman)

attended, and the new Morgan classes had entries.

CSBHS

Marjorie reported that the number of horses was the same, but Morgan attendance was down

due to another horse show. The fall show in Sedalia is still planned for October.

Futurity

Don reported that the number of entries was about the same at the Missouri State Fair. Prize

money ranks 7th of all states with futurities. State money of $1600 had not arrived yet.

Included in this futurity information was a discussion about the status of the Society show at the

state fair next year. The lack of a horse show commissioner may be a contributing factor. As of

this meeting, Tuffy Owens is planning on being the 2018 manager.

Longview Horse Park Board

Next meeting is the upcoming Tuesday.

Newsletter

Discussion occurred about when to have the next one. It was decided to have a newsletter

before the new event.

UPHA Chapter V

No report

Youth

Kelly reported that movie night is August 26, 2017 at her barn. Kelly has a Facebook ad for other

barns.

American Royal

Chris Willis was not in attendance, so there was no report.

Facebook

Ed reports that information is current.

Business

Horse Show

Jan reported that she is still working on lining up volunteer positions. Stall reservations are

coming in. We have sold enough ads that we can hire Julie Kidrowski to do the layout.

Fundraising is still ongoing.

Fundraiser

Kelly reported that the Peculiar Lion’s Club requires a $500 deposit, which will be cashed if we

commit to a date. They charge $50 per hour and the club will do set up and clean up. The date

of October 22, 2017 is a possibility. Kelly will check if deposit is refundable or transferrable if a

different date is chosen.

It was decided to have a special fundraising meeting on September 6, 2017, since the monthly

meeting is traditionally skipped after the horse show. Kelly will look into having it at Jess & Jim’s

Steakhouse.

Next meeting will be held at 6:00 p.m. on September 6, 2017, with location to be determined.

There being no further business, the meeting was adjourned by the President at 7:58 p.m.

Respectfully submitted,

Jan Harvey

Show Manager

Mid-America Saddlebred Horse Club

Meeting Minutes

September 2017

There is no meeting held in the month of September due to the horse show.

There will be a Special Meeting to discuss the possible fund-raiser at 6:00pm on Wednesday,

September 6, 2017 at Jess and Jim’s Steakhouse in Martin City.

Mid-America Saddlebred Horse Club

Special Meeting Minutes

September 6, 2017

Call to Order

The President, Kelly Stewart, called the special meeting to order at Jess & Jim’s Steakhouse in Martin

City, MO at 6:19 pm.

Secretary Report

Attendance

In attendance were: Courtney Morrill, Jan Harvey, Lee Allard, Kelly Stewart, Taylor Thompson and Don

Schilling.

Business

Fundraiser

The original date of October 22nd for the fundraiser was discussed as not being practical at this time due

to not finding an affordable location to hold the event in time. Also, Don and Kelly will both be out of town

that day. Discussion followed as to when we should reschedule with the consensus being Spring 2018

(before show season starts). After looking at calendars, it was determined that the fundraiser will now be

held on Sunday, March 25, 2018. Kelly then proposed a location for the event: Centerview, which is right

behind City Hall in Raymore. Kelly has toured the facility and talked with the manager. The cost is $60

per hour with a $150 deposit. For an extra $30, they will provide a projector and screen. Kelly said the

facility is very nice and clean with a full kitchen and a check-in/reception area before the main meeting

room. After some discussion, it was decided to put a deposit down on the facility. Courtney will write a

check to Raymore Parks and Rec for $150 and Kelly will deliver the deposit within the next week.

Next REGULAR meeting will be held at 6:00pm on Wednesday, October 4, 2017 at Jess & Jim’s

Steakhouse in Martin City, MO.

There being no further business, the meeting was adjourned by the President at 8:36 pm.

Respectfully submitted,

Courtney L. Morrill

Secretary/Treasurer

Mid-America Saddlebred Horse Club

Meeting Minutes

October 4, 2017

Call to Order

The President, Kelly Stewart, called the meeting to order at Jess & Jim’s Steakhouse in Martin City, MO

at 6:07 pm.

Secretary Report

Attendance

In attendance were: Courtney Morrill, Taylor Thompson, Jess Bain, Marge Bain, Jan Harvey, Kelly

Stewart, Carole McArthur, Mary Zion, Joe Jackson and Sally Jackson. Excused were Ed Sellers, Melanie

Allen, Lee Allard, Don Schilling and Chris Willis.

Minutes

Minutes of the August 9, 2017 meeting had been emailed to members of the club that were in attendance

at the April meeting in advance of this evening’s meeting. The President asked the members present if

everyone had been able to read the minutes and if there were any questions or changes to be made to

the minutes.  MOTION: Mary Zion motioned to approve the minutes as stated. Carole McArthur

seconded the motion. The motion was approved by all.

Treasurer Report

Courtney Morrill handed out a financial report for the period January 1, 2017 through September 30, 2017

and reviewed the highlights of the report. The checking account balance as of September 30, 2017 was

$20,766.31.

Reports

ASHA Charter Club Council

No report as Don Schilling was not present.

VERSA

VERSA is for everything that Saddlebreds might do: Saddleseat, sport, trail, hunt, over fences, etc. Don

Schilling stated that the organization is looking to grow its membership. No report as Don Schilling was

not present.

Pony Express Horse Show Circuit

Jan Harvey stated that the next meeting is November 4th where rule changes will be discussed. There

will also be a meeting on December 2nd to discuss show dates and the election of officers.

Saddle-Up

Marge Bain stated that the electricity is to be checked out on Thursday for the new barn. Saddle Up is

paying for the new barn to get electricity.

Central States Benefit Horse Show

Marge Bain stated that the fall show will be held the weekend before Halloween in Sedalia. The judge will

be Donna Pettry Smith from Illinois.

Mid-America Saddlebred Horse Club

Meeting Minutes

October 4, 2017

Reports (continued)

Futurity

No report as Don Schilling was not present.

Longview Horse Park Board

Kelly Stewart reported that there is now a sound system committee (Kelly is on it). The wiring for the PA

system is 30 years old. Progressive Electronics came out to do a diagnostic on the PA system. The

company told Bob that there was distortion. Some wiring in center ring will have to be redone. This

wiring will be paid for by LVHP. Also, part of the amplifier is broken and will need to be sent away to be

fixed. The speakers are ok for now but need to be adjusted. A pavilion has been approved to provide

shade by the cook shack in the amount of $14,362 (not including electricity). There will be Fall

Beautification at the Horse Park which includes cleanup and planting.

Newsletter

A newsletter will be sent out before the fund-raiser event in March 2018.

UPHA

Kelly Stewart stated there is nothing new to report.

Youth

Kelly Stewart reported that movie night was held on August 26th. The movie watched was “Cowgirls and

Angels”. There was discussion as to how to get more attendance at this event.

American Royal

Kelly Stewart reported for Chris Willis who has agreed to be a liaison by email for the club with the

American Royal even though he will not be able to attend many club meetings. At the September

American Royal meeting, there were still no details on the setup for the warmup arena, etc. There was

also no vendor for the food selected. Chris was surprised that they were not further along.

Facebook

Ed Sellers was not in attendance. Therefore, there was no report.

Business

Sponsorship

Since the club has a standing rule to sponsor a class at a horse show that has a Saddlebred class,

Courtney asked if we could define a more specific area that the club would serve. For instance, should

the club be supporting the Missouri State Fair and Central States Benefit Horse Shows that are held in

Sedalia? The consensus of the attendees was that the club should only support those shows in the

“Kansas City metro area”.

Mid-America Saddlebred Horse Club

Meeting Minutes

October 4, 2017

Business (continued)

Horse Show

Jan Harvey reported on the show that was held in September. Jan stated that the judge, Sandy Currier,

was able to make it to the show from Houston despite the hurricane. Jan had lined up Louw’s as back-up

judge if it was necessary. Jan also stated that there were PA system problems. The American Royal has

not sent us a sponsorship yet. We usually get $200. There has been a change in management there so

we will ask Don to contact the Royal. There is one other sponsorship that we are waiting on and will most

likely receive. For the Exceptional Challenge Cup, there were 2 participants. Lisa Hillmer is on the UPHA

Exceptional Challenge Cup committee and is trying to get the rules to be less restrictive. 94 stalls were

sold. We had 243 entries, including Academy. The Academy session did take a long time due to the

MHSA rules of only having 6 per class so many classes had to be split, some even 3 ways. The front

gate money was up just a little but we gave out more sponsorship passes because sponsorships were up.

The program was able to pay for itself (Julie did a great job). Before the Heartland donation, we have a

profit of approximately $7,500 which is about $2,000 more than last year (before the donation). It was

decided to wait until the next meeting to vote on the Heartland donation.

Fundraiser

There is a special committee for the fund-raiser (Jan, Kelly, Mary, Don & Courtney). The fund-raiser will

be held on March 25, 2018 at Centerview in Raymore from noon to 4. Courtney will donate the

hamburger for chili. The fund-raiser will be an all-horse breed forum.

Next meeting will be held at 6:00pm on Wednesday, December 6, 2017 at Jess & Jim’s Steakhouse

in Martin City.

There being no further business, the meeting was adjourned by the President at 7:54 pm.

Respectfully submitted,

Courtney L. Morrill

Secretary/Treasurer

Mid-America Saddlebred Horse Club

Meeting Minutes

November 2017

There was no meeting held in the month of November due to the American Royal horse show.

The next meeting will be held at 6:00pm on Wednesday, December 6, 2017, at Jess and Jim’s

Steakhouse in Martin City.

Mid-America Saddlebred Horse Club

Meeting Minutes

December 6, 2017

Call to Order

The President, Kelly Stewart, called the meeting to order at Jess & Jim’s Steakhouse in Martin City, MO

at 6:03 pm.

Secretary Report

Annual Meeting

MOTION: Don Schilling made a motion that the Annual Board of Director meeting be incorporated into

the annual membership meeting. The motion was seconded by Marge Bain. The motion was approved

unanimously.  MOTION: Don Schilling made a motion that any all actions taken by the Board of Directors

during the year be approved and all expenditures presented by the Treasurer be accepted. The motion

was seconded by Jan Harvey. The motion was approved unanimously.

Attendance

In attendance were: Courtney Morrill, Taylor Thompson, Jess Bain, Marge Bain, Jan Harvey, Kelly

Stewart, Michael Graham, Greg Haston, Ed Sellers, Georgie Sellers & Don Schilling. Excused were Mary

Zion, Melanie Allen, Lee Allard, and Chris Willis.

Minutes

Minutes of the October 4, 2017 meeting had been emailed to members of the club that were in

attendance at the October meeting in advance of this evening’s meeting. The President asked the

members present if everyone had been able to read the minutes and if there were any questions or

changes to be made to the minutes. Marge Bain pointed out that the minutes currently say the judge for

the Central States Fall Classic was Barbie Smith. The correct name of the judge was Donna Pettry

Smith.  MOTION: President Kelly Stewart stated that the minutes were approved as modified. There

were no objections.

Treasurer Report

Courtney Morrill did not have a financial report available at the meeting for the period January 1, 2017

through November 30, 2017. The checking account balance as of November 30, 2017 was

approximately $20,000.00. Courtney will email a financial report to the members present within the next

couple of days.

Reports

Pony Express Horse Show Circuit

Jan Harvey stated that there was a meeting on December 2nd to discuss show dates and the election of

officers. The slate of officers was the same as last year and all were re-instated. This means Anthony

Mead is the President again. There was discussion of moving the November and December meetings up

earlier into the year, maybe in the Fall. There was also discussion of various show dates in 2018:

Sheriff Mounted Posse: June 9th

Saddle Up: June 22nd & 23rd

Central States Benefit: July 18th through 21st

Central States Fall Classic: October 26th through 28th

Mid-America Charity: August 31st & September 1st

Salina: October 12th through 14th

Mid-America Saddlebred Horse Club

Meeting Minutes

December 6, 2017

Facebook

Ed Sellers mentioned that if you have something to put on Facebook (information/photo), please send it

to him through his Facebook page as this makes it easier for him to upload to the Club’s Facebook page.

Business

Equifest 2018

Kelly Stewart reported that the stalling for 2018’s Equiifest will be held in the stall barn (which is different

than 2017) and it will be heated. The 2018 Equifest will be held February 23rd through 25th in Topeka at

the ExpoCenter. Everyone will get to bounce around to the different arenas instead of just staying in the

one arena. December 18th is the deadline for submitting the contract. We need to decide how many

stalls we want to have at the expo. Stalls are $75 each and shavings are $10 per bag. Greg Haston and

Michael Graham stated that they would love to participate again this year. Kelly stated that she spoke

with Janet Thompson and Jean Mutrux and they both gave her the number of Chris Wallace who is a

Columbia, MO equestrian who does dressage and jumping with her Saddlebred. Kelly contacted Chris

and she would love to participate. Next, we have to think of what type of Saddlebreds we want to take.

Discussion ensued. Ideas that were thrown out were: Western (possibly Carol Carlson’s daughters

horse, Ridgefield’s Birthday Party), Jumper/Dressage (Chris Wallace horse from Columbia), 5-Gaited

(possibly Laura Logan’s horse), 3-gaited (possibly Cindy Harris’ horse), Pleasure driving (possibly one

from Greg’s barn). Per Equifest, we have to have a minimum of 5 stalls (1 for Hospitality and 4 horse

stalls). We discussed we would need 6 stalls (1 Hospitality and 5 horse stalls). We also discussed that

we would need approximately 7 bags of shavings for each horse stall, so that would be 35 bags of

shavings. The anticipated cost of Equifest to the Club would be $800 ($75 x 6 stalls = $450 plus $10 x 35

bags of shavings = $350). A couple of questions that Kelly will need to ask Equifest: Are all the stalls

together? Is there a jump available or do we need to bring our own?  MOTION: Don Schilling made a

motion that the Club approve the $800 expense for Equifest and for the check to be immediately sent out

in order to meet the December 18th deadline. The motion was seconded by Jan Harvey. The motion was

unanimously approved. Just an idea: can we think of something to donate to have a raffle? DJ Talbot

remembers Jim Aikman donating a yearling back in the 1980’s for raffles. Or maybe lessons? Or

something else? The scripts are due by January 15, 2018. Michael and Greg are going to take the

scripts from last year and tweak them for this year.

Fundraiser

The location has been picked out and reserved: Centerview in Raymore on Sunday, March 25th in the

afternoon. There is a screen and a kitchen available. The forum will be for all horse people, not just

Saddlebred’s. When we were thinking about the Fall to hold the event, Rhonda Martin, Dr. Bock and Dr.

Baker had all said they would participate. An idea that Kelly had was to bring her mini horse, Hope, so

Rhonda Martin could do some demonstrations on her (weather permitting). Discussion ensued about

how many speakers we should have. It was decided that 3 speakers would be a good fit: Rhonda

Martin, a vet (to be determined) and a representative from Purina to discuss feed and supplements. Our

cost will be at a minimum, $420, which is the rental of the room. We are also going to provide a chili

lunch with soda and water. Several members have already volunteered to donate chili and Courtney will

donate all the hamburger needed for the chili. Maybe we could have a silent auction to help raise

additional funds. Discussion then ensued about how much money to charge. How many people do we

think we can get? Maybe 100? It was decided that charging $20 at the door (which includes lunch)

sounded reasonable and $18 if you send in a check in advance.

Mid-America Saddlebred Horse Club

Meeting Minutes

December 6, 2017

Charter Club Ambassador

Kelly Stewart showed the application for the Charter Club of the Year that she had filled out for our Club.

The application process no longer includes a scrapbook, just an application where points are given for

various activities that the Club has participated in over the past year. All members present looked over

the application. Since no one had any questions, comments or changes, Kelly said she would get the

application in by the deadline, which is December 21st.

Heartland donation

Jan Harvey stated that she received a letter from Heartland stating that there is a matching program

going on through December 31st. All funds received through December 31st (up to $50,000) will be

matched dollar for dollar. For the 2016 show, the Club donated $2,000. Courtney Morrill stated that the

Horse Show for 2017 made a profit of approximately $7,000 which is approximately $2,000 more than the

2016 show.  MOTION: Don Schilling made a motion to make a donation to Heartland in the amount of

$2,500. The motion was seconded by Georgie Sellers. The motion was unanimously approved.

Courtney will send the check within the next week to ensure that Heartland receives the matching funds.

New Business

Election of Officers

Present officers are:

President: Kelly Stewart

1st Vice President: Don Schilling

2nd Vice President: Lee Allard

Treasurer: Courtney Morrill

Secretary: Courtney Morrill

MOTION: Jan Harvey made a motion to keep the same slate of officers and to approve those officers for

2018. The motion was seconded by Don Schilling. The motion was unanimously approved.

Election of Board of Directors:

The term limit has expired for the following Board of Directors:

Melanie Allen

Ed Sellers

Marge Bain

MOTION: Don Schilling made a motion to re-elect Melanie Allen, Ed Sellers and Marge Bain to another

two-year term as Board members. The motion was seconded by Jan Harvey. The motion was

unanimously approved.

Next meeting will be held at 6:00pm on Wednesday, January 3, 2018 at Jess & Jim’s Steakhouse in

Martin City. On the agenda will be: Equifest, the classes at our horse show and the March fundraiser. If

you have anything else to add to the agenda, please contact Kelly Stewart.

There being no further business, the meeting was adjourned by the President at 7:26 pm.

Respectfully submitted,

Courtney L. Morrill

Secretary/Treasurer